How do I use the calendar view in the Owner Portal?
In this article, we explain how to use the calendar view in your Owner Portal.
This guide will help you navigate the Calendar View feature, giving you a visual overview of your property’s bookings, blocked dates, and availability. Follow these steps to make the most of this feature.
Accessing the availability calendar
- Log in to your Owner Portal.
- Navigate to the Availability Calendar section from the main menu or dashboard.
Understanding the calendar view
The availability calendar provides you with a snapshot of your property’s schedule.
The color codes make it easy to identify different types of bookings:
- Vacant dates: Displayed as white.
- Owner stays: Displayed as light blue.
- White Rose Villas bookings: Displayed as blue.
- Owner guest stays: Displayed as yellow.
This visual overview helps you quickly assess the status of your property at a glance.
Key features of the availability calendar
View booking details: Click on any reserved date to see details of the reservation, including guest name, arrival/departure dates, and notes.
Scroll through months: Use the arrow buttons in the top right corner of the availability calendar to navigate through different months and view future or past availability.
Block dates: You can use the calendar view to make reservations in the system.
If you need to block dates for personal use or to make a reservation for a guest:
- Select the desired dates directly on the calendar.
- The select the dates and click “Book dates”. This is an easy way to make bookings on the system.
- Follow the prompts to confirm your request.
How to generate a future reservations report
- For a comprehensive overview of all upcoming bookings:
- Go to the Reports section in the Owner Portal.
- Select Future Reservations Report.
- Customize the report to include key details like arrival dates, departure dates, and guest names.
- Download or save the report for your records.
Tips for using the calendar view effectively
Keep your dates updated: Regularly check your owner stay dates to ensure everything is accurate.
Review availability frequently: Use the calendar to identify open dates and plan personal stays or maintenance.
Flag discrepancies: If you notice any errors in bookings or blocked dates, reach out to us right away.
Need more help?
If you have any questions about the Availability Calendar or need help navigating the Owner Portal, we’re here to assist you.
Feel free to reach out to us at admin@whiterosevillas.com.
Or view our other owner portal help guides here.
